Office files and banker boxes
We digitize storage rooms, filing cabinets, and boxed archives into searchable PDFs. Every file is named and organized the way you want it, so anything can be found in seconds.
Southern California's fastest document scanning company.
From banker boxes to legal case files, we help businesses across Southern California go paperless quickly, securely, and affordably.
You get a fixed quote within one hour of your call
What we scan
The work we do.
If it is printed on standard paper, we can almost certainly digitize it. These are the projects we handle most often across Southern California.
Legal case files
We scan closed matters, active cases, and discovery documents for law firms of every size. Files are organized by client and matter, so any document is a quick search away.
Medical and dental charts
We digitize patient charts under a signed Business Associate Agreement with HIPAA compliant handling from start to finish. Records are organized by patient and can be made ready to import into your practice software.
Accounting and tax records
We scan client files, returns, and workpapers for accounting and tax firms. Everything is organized by client and year, which makes retention requirements and audits far simpler.
Everyday business paperwork
We digitize invoices, contracts, HR files, and correspondence for companies that are done with filing cabinets. It is the easiest way to reclaim office space and stop losing documents.
Estate and personal documents
We help families and executors digitize the papers that matter and shred the rest with a certificate of destruction. It is a respectful and practical way to settle a filing cabinet that nobody wants to sort.
Meet Archie
We don't just scan your paper. We turn it into a searchable archive.
Archie is the scanning system we built and run ourselves. It captures every page at production speed, turns each one into searchable text, and automatically sorts every document into the right place.
Capture
High-speed capture, right in your office.
Onsite scanning
Our operator brings production scanners to you and captures your entire archive on site. Nothing is boxed up, shipped, or handed to a stranger.
Any archive, any condition
Loose pages, bound charts, decades of banker's boxes, every size. Duplicate pages are caught and dropped automatically, so you never pay to scan the same page twice.
Locked-down custody
Every page is encrypted the second it's captured and moved into secure, HIPAA-compliant storage. Your records never touch an unsecured drive.
Read & organize
Every page turned into sorted, searchable records.
OCR on every page
Archie reads the text off every scanned document and turns each page into real, searchable words. What used to be a flat image of a chart or a form becomes text you can search, select, and copy, so finding any record is a matter of typing a name, a date, or a keyword instead of flipping through a folder.
Sorted automatically
Archie groups loose pages into complete documents and sorts each one by client, type, and date. It cleans up misread text, rebuilds the right page order, and reunites stray pages with the record they belong to.
Verified by our specialists
Our specialists review and verify Archie's results, with extra attention on anything the system flags as uncertain. Every document is confirmed before it's delivered, so nothing ever lands in the wrong chart.
Deliver & verify
A verified archive you own, with nothing left on our side.
A clean, organized archive
You get a structured set of searchable, named PDFs, sorted by patient or client, document type, and date, on storage you fully control.
Into your software
When the engagement calls for it, we load the finished archive straight into the EHR or practice management system your team already uses.
Verified, then wiped
Every file is checksum-verified the moment it's delivered, then our working copies are destroyed. We keep zero copies of your records, and hand you a tamper-proof log that holds none of your patients' information.
Pricing
How much does document scanning cost?
Most projects run $140 to $200 per standard banker box, all inclusive. You get one fixed price before we start, and it does not change.
That price covers pickup, preparation, scanning, OCR, file naming, and delivery. It also covers certified shredding of the originals or their return, whichever you prefer. There is no hourly billing and there are no surprise add-ons. Where your project lands within that range comes down to four things.
Volume
Volume is the single biggest driver of cost. We quote by the project rather than the hour, and the price per page drops as volume rises, which makes bulk scanning the most cost effective way to digitize.
Document condition
Loose, clean, letter size pages scan fastest. Bound charts, staples, mixed sizes, and fragile records take more preparation, and we account for that in the fixed quote.
Indexing depth
Basic tagging by date and document type is included in every project. Detailed indexing by client, patient, or matter takes more work, and it is also where most of the lasting value comes from.
Delivery target
Delivering an organized folder structure on a drive or cloud link is the simplest option. Importing records directly into your practice management software involves more setup, and we price that up front.
The fastest way to get your number is to call us. Tell us roughly how many boxes or filing cabinets you have, and you will have a fixed price for the whole project within the hour.
Optional add-on
Delivered into the software you already use.
Every project includes an organized folder structure on a drive or secure cloud link. If your office runs on practice management software, we can also import your records directly into it, attached to the right patient, client, or matter.
Works with
Dentrix
Clio
TaxDome
Open Dental
athenahealth
MyCase
Karbon
Canopy
and more
Dental record scanning
We scan your paper dental charts onsite and import them straight into your practice management software, attached to the correct patient with tooth-chart notes and dates preserved. California requires dental records be retained for years after a patient's last visit, so digitizing once lets you clear the file room while staying compliant right through a sale or retirement.
- We digitize
- paper patient charts, treatment notes, signed consent forms, insurance records, and scanned film or x-ray printouts
- Delivered into
- Dentrix, Dentrix Ascend, Eaglesoft, Open Dental, and Curve
Medical record digitization
Every chart is captured onsite under a signed BAA, made into searchable PDFs with OCR, and delivered into your EHR against the right patient. HIPAA-compliant handling is built into the workflow, physical charts never leave the building, and no duplicate archive is retained after you accept delivery.
- We digitize
- patient charts, lab results, referral letters, intake forms, and legacy paper files from prior EHR migrations
- Delivered into
- athenahealth, eClinicalWorks, NextGen, Kareo, and Practice Fusion
Legal document scanning
We digitize closed and active matter files onsite and file them into your case management system, indexed by client and matter so anything is searchable in seconds. For solo and retiring attorneys carrying ABA closed-file retention duties, one onsite scanning project turns a storage-unit problem into a searchable digital archive.
- We digitize
- closed matters, active case files, contracts, discovery, and decades of client files in banker's boxes
- Delivered into
- Clio, MyCase, Filevine, Smokeball, and NetDocuments
Tax & accounting document scanning
We scan client files and returns onsite and deliver them into your practice management platform, indexed by client and year. For firms working through FTC Safeguards Rule and WISP requirements, a digitized, access-controlled archive is far easier to secure than a wall of filing cabinets.
- We digitize
- client tax returns, source documents, engagement files, workpapers, and prior-year archives
- Delivered into
- TaxDome, Karbon, Canopy, and Financial Cents
Compare
What changes when you work with us.
The biggest decision in any scanning project is who handles your files and where the work happens. Here is how working with ArchiveBridge compares to shipping your records to an offsite warehouse.
Offsite warehouse
ArchiveBridge
Your boxes are shipped to a records warehouse in another county or state.
We scan onsite at your office or pick your boxes up, whichever you prefer.
Your files sit in a processing queue for weeks.
Most offices are fully captured within a few days.
The bill grows past the estimate as per page charges add up.
You get one fixed price up front, and it does not change.
You keep paying monthly fees to store paper.
You digitize once and stop paying to store paper.
You get a separate system that you have to log into.
Your records are delivered into the software you already use.
The vendor keeps a copy of your archive.
We keep no copies after you accept delivery.
Coverage
Document scanning across Southern California.
We are Southern California born and based. We scan onsite at your office or pick your boxes up, whichever works better for you, so there is no shipping and no out of state warehouse. We cover Los Angeles, Orange, San Diego, Riverside, San Bernardino, Ventura, and Santa Barbara counties, including:
Los AngelesLong BeachSanta AnaAnaheimIrvineSanta BarbaraRiversideSan BernardinoOxnardVenturaPasadenaGlendaleBurbankTorrancePomonaWhittierBeverly HillsSanta MonicaWoodland HillsCanoga ParkPlaya del ReyEl SegundoCosta MesaHuntington BeachMurrietaCarlsbadSan Diego
About
The people behind ArchiveBridge.
ArchiveBridge is a locally owned Southern California company run by its two founders. We built Archie, our scanning system, ourselves, and one of us is personally involved in every job from the first call to the final delivery.
Rajit Ghai
Founder
Rajit is a former software engineer who built Archie, the scanning and organizing system behind every ArchiveBridge project. He is passionate about taking slow, manual processes and making them fast, and he is involved in the technology on every job we run.
Romina Babaei
Founder
Romina is a UC Berkeley graduate and former predental student. After seeing how much practices depend on paper charts that cannot survive a fire, a flood, or a rushed office move, she started ArchiveBridge to help businesses digitize their records before an emergency makes the decision for them.
Compliance
Built for records that can't afford a mistake.
ArchiveBridge is built for records that can't be casually boxed, shipped, or handed to a warehouse. Everything happens onsite and encrypted, our own systems are kept free of your patients' and clients' information, and the whole process is shaped around HIPAA, GLBA, ABA confidentiality duties, and California privacy law.
HIPAAGLBAABACA privacy
ArchiveBridge is a California Certified Small Business (Micro), certified by the California Department of General Services under certification number 2053870.
Encrypted the second it's scanned
Every page is encrypted the moment it's captured and kept in secure, HIPAA-compliant storage for the length of the job. Your records never sit on an unsecured drive.
A signed BAA before we start
On dental and medical work, the Business Associate Agreement is in place before anyone touches a patient chart.
Accurate, not guessed
Every page is machine-read, and anything the system isn't sure about is confirmed by a person. Records are filed correctly instead of dumped into a folder to sort out later.
Verified, then wiped
Every delivered file is checksum-verified, then our working copies are destroyed. We keep zero copies of your records, only a tamper-proof log with none of your patients' information in it.
Public sector
Working with government and prime contractors.
Our California Small Business certification makes ArchiveBridge easy to buy from and easy to count toward participation goals. Here is what it means for agencies and for the primes they hire.
For state and local agencies
ArchiveBridge is a certified California Small Business in the Micro tier. Under the state's SB/DVBE Option, agencies can contract with us directly for projects up to $250,000 without a formal bid process, and micro businesses receive first consideration. On competitive solicitations, our certification carries a five percent bid preference.
For prime contractors
If your state contract carries small business participation goals, subcontracting your document scanning to us counts toward the 25 percent target. We work under your contract and your project management, onsite at your client's facility, and the client relationship stays yours.
Built for restricted facilities
All scanning happens inside your building on our equipment, so records never leave your custody. Our team works badged or escorted under your access rules, which makes us a practical fit for courts, public agencies, and contractors handling sensitive material.
FAQ
Document scanning questions, answered.
Southern California
Ready to get rid of the paper?
Call us and you will have a fixed quote within the hour. A few days later the file room is empty and every record is a search away.